You've seen it happen. Maybe it's happening now.
Peak season hits. Your vendor gets backed up. Suddenly your renewal notices are competing with everyone else's deadline. Your timeline becomes their problem.
Wrong address. Returned mail. No proof of delivery. Now you've got a compliance hole and an auditor asking questions. One data error becomes a documentation headache.
Print vendor ships to data vendor, data vendor ships to mail house. Three invoices. Three timelines. Three points where things can go wrong. And when they do - good luck figuring out who's responsible.
Select your line of business.
Renewal notices, rate change letters, policy documents
Adjuster letters, settlement offers, status updates
Storm prep mailings, emergency contacts, claim filing instructions
Welcome packets, policy binders, coverage summaries
Full policy packages, riders, contract amendments
Confirmation letters, change requests, verification notices
Cash value statements, dividend notices, tax documents
Payment reminders, lapse warnings, grace period notices
Medicare materials, plan comparisons, enrollment forms
Plastic cards, paper cards, replacement mailings
Explanation of benefits, premium billing, claims summaries
Network listings, formulary updates, benefit guides
Auto and home renewal packages, rate disclosures
Bundle offers, umbrella upsells, multi-policy discounts
New policyholder kits, ID cards, coverage summaries
Claim forms, repair authorization, settlement letters
COIs, additional insured notices, policy binders
Regulatory mailings, disclosure letters, audit responses
Commission statements, rate updates, new product announcements
Commercial policies, endorsements, schedule updates
3 invoices. 3 timelines. 3 failure points.
1 invoice. 1 timeline. 1 accountable team.
When something needs to be fixed, you know exactly who to call.
Pieces Mailed 2025
Established
Hour Rush
Presort Facility
🔍 Have a file ready? - Check your print files for free before submitting - checks DPI, bleed, CMYK, and font embedding in 30 seconds.
Data processing happens in-house. No third-party handoffs. No external vendors touching your files.
Florida VBE Certified
Data Security Protocols
Smart insurance operations never single-source critical mail. Add MPA as your overflow, backup, or second source.
When your primary vendor gets backed up, we're already set up.
If something goes wrong with your main vendor, you have options.
Keep your current vendor honest. A second quote never hurts.
Start with one job. See how it goes. No contracts required.
Send Us a Test JobWe know when your deadlines cluster. Plan ahead.
Q4 capacity fills fast. Lock in your window early.
Tell us what you need. We'll get back to you with pricing and timeline promptly.
Call Direct
(863) 687-6945Or just send us a test job
Many insurance companies start with a single small job to evaluate quality and service. No commitment required.
We'll have your quote within 2 business hours.
No minimums. We handle everything from 500-piece broker campaigns to 500,000+ piece renewal runs. Same attention to accuracy regardless of volume.
We mail 10M+ pieces annually through our in-house USPS presort facility. We've handled insurance renewal rushes and AEP campaigns without missing deadlines. Lock in your production window early for Q4.
All data processing happens in-house - no third-party handoffs. Secure file transfer portal, limited access protocols, data purged after job completion. View our full security controls.
Standard turnaround is 5-7 business days from approved files to USPS entry. Rush service available at 24-48 hours for deadline-critical work. We understand insurance timelines don't flex.
Yes. Up to 100+ unique versions per job. Personalized policy documents, localized marketing, agent-specific materials - all in a single production run.
Detailed job reports with quantities, dates, postal receipts, and mail piece samples. Whatever your compliance team needs for audit trails.
Absolutely. Many insurance companies start with a single small job to evaluate quality and service before committing to larger volumes. No pressure, no contracts required.
The Medicare Annual Enrollment Period runs October 15 through December 7, 2026. It is the single highest-stakes mail window in the insurance year, and it is governed by CMS marketing rules that do not forgive a late or non-compliant drop. We build AEP mail backward from October 15 so your pieces are compliant before they print and in the mailbox while beneficiaries are still deciding.
Medicare marketing mail is regulated under the CMS Medicare Communications and Marketing Guidelines. Marketing materials carry rules on required disclaimers, the distinction between pre-enrollment communications and marketing, plan benefit accuracy, and the timing of when marketing for the new plan year may be distributed. A piece that violates CMS rules is not just a fine risk for the carrier or agent. It is a piece that gets pulled and reprinted on a calendar that ends December 7.
We flag likely CMS formatting and disclaimer issues in prepress, before plates are made, so compliance never costs you the window. Final compliance responsibility rests with the carrier, agency, or agent and their compliance team, but catching issues early is exactly why campaigns that run AEP mail through one production partner miss fewer drops.
AEP mail has to land as the window opens, not after it. Mail Processing Associates produces most First-Class insurance mail in 3 to 5 business days from approved data and artwork. Count backward from October 15: USPS in-home delivery time, plus production days, plus your CMS review and data-prep time. A pre-AEP awareness piece should be approved and in data prep by late September.
An October 15 in-home persuasion piece should be print-approved no later than the first week of October. A mid-window follow-up to undecided beneficiaries needs to be approved by mid-November to land before December 7. The carriers and agencies that plan the calendar in September are the ones still in the mailbox in late November.
The creative is signed off but the CMS compliance review is still open. The job cannot print, and every day lost waiting on compliance comes out of the October 15 to December 7 window. Lock CMS review at the same time as the art.
New plan year benefits are not final until they are final. A piece that quotes last year numbers is a compliance problem and a reprint. Confirm plan data is the approved current-year version before the file goes to print.
The window closes December 7 no matter when the art is ready. A follow-up piece that lands December 8 is wasted spend. Build every drop backward from the close date, not forward from approval.
When is Medicare AEP 2026? October 15 through December 7, 2026. Plans may begin marketing the new plan year on October 1 under CMS rules, but enrollment actions happen inside the October 15 to December 7 window.
When should AEP mail drop? Pre-AEP awareness mail in early October, the primary persuasion drop timed to land on or just after October 15, and a follow-up to undecided beneficiaries before the December 7 close.
How fast can AEP mail be produced? Most First-Class insurance mail is produced in 3 to 5 business days from approved data and artwork. Build in USPS delivery time and CMS review on top of that when you set your in-home date.
Who handles AEP mail for agents and carriers? Mail Processing Associates produces over 10 million mail pieces a year and serves insurance clients in all 50 states from a single Lakeland, Florida facility, with data processing, print, mail prep, and USPS entry under one roof on one timeline.